Short answer
What you should know before deciding
A useful file includes only what is necessary to identify, understand the operation and support what was declared.
Essential points
- Request only data necessary for a defined purpose.
- Have each holder directly hand over their files.
- Distinguishes document, declaration and verification.
- It informs the treatment and retains the information for a limited period.
01
Identity and contact
Request valid identification, name as it will appear in the contract, address and means of contact. Avoid requesting documents unrelated to the purpose. If there is a difference, ask for clarification before attributing an intention to it.
02
Accredited activity and income
Occupation, seniority and income can be supported with relevant documents chosen according to the activity. The objective is not to access private accounts, but to understand the consistency and date of the evidence provided.
03
References with clear scope
A reference must have an identifiable relationship to the person and answer specific, authoritative questions. Vague opinions or information from third parties do not substitute evidence or justify indiscriminate searches.
04
Guarantor and guarantee in separate file
The guarantor must directly provide his own data and the available documentation of the property. The owner does not need to circulate sensitive copies among participants.
Practical application
What to check and what to ask
Useful documents or evidence
- Sufficient identifiers to avoid homonyms.
- Complete and legible documents related to the purpose.
- Evidence of the source, date of consultation and status of the result.
- Clarifications and supports provided by the person investigated.
Control questions
- What decision should this review inform?
- What evidence confirms the data?
- What limits should be expressed?
Frequent errors
- Search without a defined purpose.
- Confusing a coincidence with a confirmed fact.
- Ignore date, source or status of the result.
Official sources consulted
Scope and limits
Educational content, not advice for a specific case. A match does not confirm identity and the absence of findings does not guarantee absence of risk. Coverage changes by source, jurisdiction and date; A material decision may require clarification and specialized advice.
Next step
Lease Risk Assessment
Zarur Legal Insights verifies sources, reduces homonyms, and documents facts, boundaries, and points to clarify.
Investigate my candidate →